Cairns Youth Council Volunteer Form

The information collected in the form below will be used to manage your role as a volunteer. There are three sections to this form. If you are unsure about any of the questions, reach out to your FYA Program contact.

Personal Details

First Name(Required)

Last Name(Required)

What are your pronouns?

This helps us understand the best way to address each other and respects the wonderful gender diversity in our community. We recognise that pronouns may change for people. If you'd prefer not to write your pronouns, you can write "prefer only being referred to as my name" or skip this question.

Email Address(Required)

Contact Number(Required)

Accessibility requirements

Volunteer Role

FYA Program(Required)

Description of volunteer role(Required)

Start date of role(Required)

End date of role(Required)

Expected time commitment(Required)

Primary location(Required)

FYA Contact(Required)

Your FYA staff contact is your primary contact at FYA. Your FYA staff contact may need to change from time to time, if this happens you will be notified of this change in writing

Bank Details

We ordinarily pay volunteer honorariums via direct bank transfer. Please fill in the bank details section below so that we can pay you in a timely manner. FYA uses your financial information for the purposes of processing your volunteer payment only. We never share your financial information with third parties or outside companies. If you have any questions about how we handle your information reach out to privacy@fya.org.au

Account Name(Required)

Account Number(Required)

BSB(Required)

Volunteer requirements

Engagement as a volunteer
Volunteers of FYA are engaged in accordance with FYA’s Volunteer Policy.

Resignation and termination of your volunteer role
Unless extended in writing, your role will cease at the time specified in the volunteer agreement, without need to resign or notice to be given.

Any termination of a volunteering role before the specified end date will be provided in writing.

Due to changing personal circumstances volunteers from time to time may need to resign from their voluntary position prior to completing their role. If necessary, you should submit your resignation in writing to your FYA staff contact

Conduct and dispute resolution
All volunteers are expected to behave in a manner consistent with FYA’s values and to adequately fulfil the duties of their volunteering role

It is hoped that any disputes can be resolved through discussion with the parties concerned. All disputes will be dealt with in a timely fashion for all involved.

If you have have a grievance with a staff member or other volunteer, this should raised this in accordance with FYA’s Complaints Policy

The person contacted regarding the behaviour or performance of a volunteer will conduct an investigation

Once an investigation has concluded, the investigator will decide on a further course of action, up to and including termination from the role.

Safety and wellbeing
FYA values the safety and wellbeing of its volunteers. Whilst volunteering at FYA as a speaker or interviewee, you will be covered by FYA’s volunteer insurance.

For the safety and wellbeing of all those involved in FYA activities, FYA volunteers are required to:

understand and comply with FYA’s policies that relate to volunteers (these policies are available on the fya website fya.org.au or will be provided to you on an as needed basis), including the Child Safety and Wellbeing Policy which can be accessed at fya.org.au/safety;
conduct themselves in a manner that does not pose a risk to their own health and safety or the health and safety of others;
behave in a professional and courteous manner at all times;
If required, hold a valid Working with Children Check (VIC, NSW, WA, SA), Working with Children Clearance Notice/Ochre Card (NT) Working with Vulnerable People registration (ACT), Blue Card (QLD) or Registration to work with vulnerable people (TAS) when engaging in child related work;
notify FYA if they have been found guilty of a criminal offence or been dismissed as an employee or volunteer with another organisation following any allegation of misconduct prior to volunteering at FYA; and;
immediately notify FYA if they are found guilty of a criminal offence or have been dismissed as an employee or volunteer with another organisation following any allegation of misconduct while volunteering at FYA.

Confidentiality
As a volunteer at FYA you may be provided with confidential information about the affairs of FYA, its staff or its programs (including any participants in such programs. You are required to keep this confidential information strictly confidential and not to disclose it to any person without written permission from FYA.

Intellectual property
Any intellectual property developed by a volunteer whilst volunteering for FYA will be owned by FYA. This does not include intellectual property that was created by the volunteer before they began their volunteer engagement with FYA

Further reading about volunteers.
More information about volunteer rights and responsibilities can be found on Volunteering Australia’s website; volunteeringaustralia.org

(Required)

I have read the above information and confirm that I understand what is required of me as an FYA volunteer and agree to comply with the conditions outlined above.(Required)

Your Information

Privacy
We respect the privacy of our volunteers. The information collected in this form will be used to manage your volunteer engagement with FYA.

More information about how FYA collects, uses, stores and discloses personal information about you, and how you can correct or make a complaint about how we have handled your personal information, can be found in our privacy policy at fya.org.au/privacy

(Required)

I have read and understood FYA’s privacy policy and consent to FYA’s collection of my personal information.(Required)

Collecting personal information
My story, image and voice is my own and I give permission to the Foundation for Young Australians (FYA) to collect information about me as part of the Cairns Youth Council by:

Interviewing me in person
Surveying me in writing
Taking photos of me
Taking an audio recording of me
Taking video footage / film of me

You can always contact us about how your information is used at privacy@fya.org.au

(Required)

I agree to FYA’s collection of my personal information(Required)

Use and sharing of personal information

I decide how other people use and share my story, image and voice. I agree that the information collected from me may be used by FYA:

For activities related to the Cairns Youth Council

For other activities related to FYA

I agree that the information collected from me may be shared:

With FYA partners

Publicly on FYA’s website, social media, newsletters and marketing

Volunteer Declaration

Please type your name to confirm that the details you have provided are true and accurate.(Required)

Date(Required)

Parent/guardian consent and agreement

This section is to be filled out by parents/guardians. Please use the checkboxes below to signify your consent and sign at the end of the section:

(Required)

I am aware of the Cairns Youth Council and understand the nature of the program activities and authorise my child’s participation in these activities.(Required)

(Required)

I understand that FYA staff and volunteers will interact with my child in a way consistent with FYA’s child safety and wellbeing policy(Required)

(Required)

I agree that my child gave informed consent to the collection and management of their personal information by FYA(Required)

(Required)

I agree that my child understood the requirements and obligations of volunteering and gave informed consent when agreeing to be a volunteer of FYA(Required)

Parent/Guardian Name(Required)

Date(Required)